University Youth Programs
Please use the decision tree below to determine whether your proposed activity qualifies as a "University youth program", as defined in the 3364-10-17 Minors On Campus Policy.
- Will the activity in question host a minor participant (i.e., an individual under the age of 18)?
- Yes: Continue
- No: Minors On Campus Policy does not apply, exit the decision tree
- Will the activity in question be held at the University of Toledo Medical Center or clinic, or a University of Toledo Physicians-operated clinic?
- Yes
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- Is the activity in question an internship experience?
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- Yes: Follow UTMC Internship Procedures (under review), then exit the decision tree
Contact Person: Chris Evans, Internal Audit and Compliance
- No: Continue
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- Is the activity in question an externship experience?
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- Yes : Follow UTMC Externship Procedures (under review), then exit the decision tree
Contact Person: Chris Evans, Internal Audit and Compliance
- No: Continue
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- Is the activity in question a shadowing experience?
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- Yes: Follow UTMC Shadowing Procedures (under review), then exit the decision tree
Contact Person: Chris Evans, Internal Audit and Compliance
- No: Follow the 3364-103-VS-04 Program Enrollment (UTMC Volunteers) Policy, then exit the decision tree
- No: Continue
- Are you a volunteer in a University of Toledo Academic research laboratories or area other than a UTMC/UTP facility?
- Yes: Follow the Volunteers in Academic Research, Scholarship and University Activities Procedures (under review). Volunteers and hosts should sign the General Terms, conditions and Prohibitions for University Volunteer Form, then exit the decision tree
Contact Person: David Cutri, Internal Audit and Compliance
- No: Continue
4. Is the activity considered a “University youth program”, as defined below?
“Any program, event, operation, endeavor, or activity offered, operated, conducted, or organized by any University unit, faculty or staff member, or volunteer that includes minors, including but not limited to lessons, tutoring, advising, work in a lab, shadowing an individual on campus, camp, or other opportunity regardless of the duration and regardless of the source of funding for the program.”
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- Yes: Continue
- No: Minors On Campus Policy does not apply, exit the decision tree
5. Can your youth program be classified as any of the following?
- Events in which parents, guardians, or other adult chaperones are in attendance and are responsible for the care, custody, and control of their minor(s);
- Events that are open to the general public;
- University students hosting siblings or other family members during “Family Weekend”;
- Rocket Launch Days for newly admitted students;
- Campus visits where minors “shadow” a University student, take a facility tour, or participate in an event for admitted students.
- Medical care provided in an inpatient or outpatient setting governed by UTMC policies;
- IRB-approved research;
- Regularly-scheduled University-level courses offered as part of the University’s standard curriculum in which minor students are enrolled and attending, including but not limited to students participating in College Credit Plus.
- Events that occur at University facilities but are offered, operated, conducted, or organized by an entity other than the University. For these events, the sponsor must certify to the University that all faculty, staff, or volunteers for their program have been criminal background checked and meet the University’s requirements for background checks, are trained, and the University must be named in the third party’s insurance.
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- Yes: Follow your departmental/divisional procedures for hosting the youth program, then exit the decision tree
- No: Continue
6. Register the youth program as described on Protecting Minors on UToledo Campuses webpage, and follow the instructions
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- Process Questions: Chris Evans, Institutional Compliance
- Requests for Changes to Policy: Douglas Huffner, Risk Management
7. Exit the Decision Tree