Key Dates

Related Announcements

NOT-OD-22-189 - Implementation Details for the NIH Data Management and Sharing Policy

NOT-OD-21-013 - Final NIH Policy for Data Management and Sharing

NOT-OD-22-198 Implementation Changes for Genomic Data Sharing Plans Included with Applications Due on or after January 25, 2023

Issued by

NATIONAL INSTITUTES OF HEALTH (NIH)

U.S. Food and Drug Administration (FDA)

Agency for Healthcare Research and Quality (AHRQ)

Centers for Disease Control and Prevention (CDC)

Purpose

This notice informs the applicant and recipient communities of changes to grant application forms and application guide instructions for due dates on or after January 25, 2023.

The following application forms include substantive form changes (i.e., new/deleted/modified fields). All other forms include only an OMB expiration date change.

• PHS 398 Research Plan Form
• PHS 398 Career Development Award Supplemental Form
• PHS 398 Research Training Program Plan
• PHS Fellowship Supplemental Form

Key Changes:

• For NIH, as part of the implementation of the 2023 NIH Data Management and Sharing Policy, a new Other Plan(s) attachment field has been added to the PHS 398 Research Plan Form and the PHS 398 Career Development Award Supplemental Form. Applicants must attach the required Data Management and Sharing Plan in this new field in FORMS-H applications. See NOT-OD-21-013 and NOT-OD-22-189 for more information. Note: Although the 2023 NIH Data Management and Sharing Policy is not applicable to fellowship and institutional training grant applications, the new attachment field was added for potential future use with other plans.

See High-level Summary of Form Changes in FORMS-H Application Packagesfor a full list of form changes. Participating agencies will notify the community if it is determined additional changes are needed. These changes will be implemented with application form packages identified with a Competition ID of "FORMS-H" and associated application guide instructions. Additional guidance and confirmation of implementation plans will be provided in Fall 2022.

Effective Date

Applicants must use FORMS-H application packages for due dates on or after January 25, 2023 and must use FORMS-G application packages for due dates on or before January 24, 2023. Applications submitted using an incorrect forms package for their intended due date will be withdrawn and removed from funding consideration.

Availability of FORMS-H Application Guides

Application guides for FORMS-H application packages will be posted to the How to Apply - Application Guide page no later than October 25, 2022.

Availability of FORMS-H Application Packages

FORMS-H application packages will be posted as follows:

• New funding opportunity announcements (FOAs) will be posted with FORMS-G and/or FORMS-H application packages, as appropriate, beginning October 25, 2022.
• New FOAs posted before October 25, 2022 with initial due dates on or after January 25, 2023 will be posted without application forms until updated forms are available. Application packages will be added to these FOAs by November 25, 2022.
• All active Parent and IC-issued FOAs with due dates on or after January 25, 2023 will be updated to add FORMS-H application packages between October 25, 2022 and November 25, 2022 with all application forms packages posted 30 calendar days or more prior to receipt dates.

For a transition period, both FORMS-G and FORMS-H application packages will be active simultaneously. Applicants must choose the appropriate application package for their due date when presented with both FORMS-G and FORMS-G application packages on the same FOA (see table below).

Applications submitted using the incorrect application package for their due date will be withdrawn and removed from funding consideration.

Resources

• High-level Summary of Form Changes in FORMS-H Application Packages
• Do I Have the Right Form Version For My Application?
• Application Forms, Form Updates, and Choosing the Correct Forms FAQs

Inquiries

Please direct all NIH inquiries to:

NIH Office of Policy for Extramural Research Administration (OPERA)
Systems Policy Branch
Email: OPERAsystemspolicy@nih.gov

Please direct all FDA inquiries to:

OAGS Grants Policy
Email: oagsgrantspolicy@fda.hhs.gov

Please direct all AHRQ inquiries to:

Kathryn Marron, Ph.D.
Agency for Healthcare Research and Quality (AHRQ)
Telephone: 301-427-1554
Email: Kathryn.Marron@ahrq.hhs.gov

Please direct all CDC inquiries to:

CDC Office of Grant Services (OGS)
Policy, Risk, Information and Systems Management (PRISM) Branch
Email:PRISM@cdc.gov