Creative Cloud and Assets Essentials

Transcript

In this video, we’re going to learn about Adobe Asset Essentials libraries and how they integrate with the Adobe Creative Cloud for seamless collaboration. Let’s start by logging in to Adobe Asset Essentials with a user that has permissions to edit libraries. Libraries in Asset Essentials are used to share approved production assets between teams or individual users.

Designers, project managers, and technical marketing teams can use library assets within other Adobe applications, such as the Adobe Creative Cloud applications, and share finalized assets directly within those applications back to Asset Essentials. Currently, in Asset Essentials, we do not have any libraries set up. So let’s create a library for our branding and logo assets. Start by selecting libraries from the left navigation followed by selecting create library from the top right. We are given two options; create a team library or a private library. Team libraries are intended for content that’s meant to be discoverable across a team or multiple teams, whereas private libraries might contain specific assets not yet approved for production or internal assets for designers that other members do not need access to. Because the assets we want to add are logo assets, let’s make this a team library and provide a descriptive name.

Now that we have created a team library, we can add some assets to it. There are two ways to add assets to a library. The first is to double click into the library, and select add elements from the top right corner. This allows us to upload files directly from our computer, similar to adding assets. The second and more common used case is to add assets already in Asset Essentials to our new library. We can navigate to the assets workspace and select our logos folder. Then, within the folder, select the assets we wish to copy to the library. After selecting an asset, we can use the copy to libraries option in the action bar to add the selected asset to our approved brand assets library. If you copied an asset to a library recently, the next time you select an asset, the folder will already be selected and we can simply tap the select folder button.

Heading back to our library, we can see that our brand assets are now available. Next, let’s create a second private library. This library will contain any potential assets I want the summer Campaign designer to use in our Whistler Mountain Bike Tour spread. After selecting the private library option and providing a name, let’s navigate to our Whistler Mountain Biking assets and add a few to populate the library.

Now that we have some libraries with assets, we need to share them to the appropriate users. Let’s start by sharing our approved brand assets.

Select the library to open the action bar, allowing us to select the share option. In the share view, we have a couple of options. We can add individual users with permissions, such as an email. However, because this is a team library, let’s go to the bottom and share the library with our whole organization. This means anyone within our organization will have access to this library. Once complete, our changes are autosaved, and we can select the X to close the pop-over. Similarly, we can share our private library, but this time we want to be more precise and only share it with the creative member that will be working on this Campaign.

Once we’ve added our user, additionally, we can write a comment and if we needed to, add additional users. For this example, let’s limit our library to Jane Smith.

Now that we have shared our libraries, let’s take a look at how our creative user, Jane Smith, is able to use these libraries within the Adobe Creative Cloud. After logging into the Adobe Creative Cloud, Jane will see a notification in the top right indicating that she has been granted access to the shared libraries. When she browses the libraries, she can quickly view its contents.

Now that Jane has access to the approved brand logos, she is able to open up a document using the Photoshop, for example, and access the assets directly within Photoshop. As you can see, Jane can replace the placeholder logo with one of the approved WKND brand logos. Regardless of the application she is working in, she always has access to approved brand assets. Additionally, Jane can also drag and drop library photo assets to use for the Campaign.

The original bike image we are using was not in Asset Essentials. So just in case, Jane can drag assets within Photoshop back to the library folder.

After exporting our image, we are ready to upload it to Asset Essentials.

Although we could simply swap back to Asset Essentials and upload the asset, we can also use the Adobe Asset Link extension, which allows us to directly move files into Asset Essentials. However, for this example, we will swap back to Asset Essentials and Jane will upload her new asset. First, Jane is going to make a new folder under the WKND assets folder called Summer Adventure Campaign so it isn’t mixed up with the other assets. Then within the folder, upload the final asset. Note that Asset Essential supports all file types, including full-sized Photoshop, InDesign, Illustrator, XD, and more. Hopping back to our asset manager account, We can now review the new assets, including suggesting feedback, creating tasks, and more. You should now have an idea on how to use Asset Essentials libraries to collaborate easily across teams. Thanks for watching! -